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Distinction Between an Bill and a Receipt

Whenever you promote items or companies, it is advisable to create a document of the transaction. Relying on the state of affairs, you’ll both give clients an bill or receipt. What’s the distinction between an bill and a receipt? Perceive bill vs. receipt distinctions to keep away from confusion.

Bill vs. receipt

Each invoices and receipts are paper or digital slips that element buy transactions. Invoices and receipts should not interchangeable. An bill is a request for fee whereas a receipt is proof of fee. Prospects obtain invoices earlier than they pay for a services or products and obtain receipts after they pay.


Companies that present services or products to clients earlier than receiving fee ship invoices. Invoices are payments despatched to clients after they’ve acquired a very good or service.

Invoices are requests for fee. You may ship receipts through electronic mail or mail. Or, you’ll be able to hand ship them.

You gained’t bill each buyer. Invoices are used for patrons who:

  • Make a purchase order with retailer credit score
  • Have a fee plan
  • Are billed in arrears (after receiving a very good or service, like a utility)

An bill is a document that particulars the transaction. It consists of data just like the date the bill was created, bill fee phrases, and the entire quantity due. And, the bill offers each vendor and purchaser contact data, just like the identify, handle, and cellphone quantity.

Invoices remind clients that they owe what you are promoting cash. They’re necessary for rushing up money move, ensuring you receives a commission, and retaining monetary information for what you are promoting.

Create & observe invoices with Patriot’s accounting software program.

Don’t lose observe of buyer invoices. Create, ship, and observe invoices to as many shoppers as you want.

Bill instance

You promote a washer and dryer to a buyer. You’ll ship the washer and dryer in two weeks. Their fee isn’t due till after they obtain the washer and dryer. Give the shopper an bill to point out how a lot they owe.


A receipt acts as proof of a transaction. You give clients receipts after they’ve paid for a services or products.

Receipts embody data on the products or companies offered, like worth, amount, reductions, and taxes. Additionally they present data on the fee methodology, how a lot was paid, and particulars concerning the vendor.

In lots of instances, clients want receipts in the event that they need to make a buy return or alternate a product. For the reason that receipt exhibits merchandise and costs, you’ll be able to confirm the shopper bought the merchandise(s) from what you are promoting. For probably the most half, it is best to give clients a receipt for every transaction.

Many companies have a return coverage that claims clients will need to have a receipt to return a product. You need to resolve what sort of return coverage you need. Listed here are some return coverage examples:

  • No returns with out receipts
  • Retailer credit score for returns with out receipts
  • Returns are accepted with out receipts

As a small enterprise proprietor, it is advisable to preserve copies of buyer receipts as a result of they act as information. And, preserve all of the receipts you obtain from distributors. These supporting paperwork make sure that your accounting books are correct. And, you want information if you’re audited.  Retailer enterprise receipts for at the very least three years.

Buyer receipt instance

You promote garments to a buyer. They pay you with money on the level of sale. You’ll want to give them a receipt because you made a sale and accepted the money fee. Every week later, the shopper returns one of many shirts they purchased. As a result of they’ve a receipt, you’ll be able to confirm the acquisition and alternate the shirt for money.

At-a-glance distinction between bill and receipt

So, what’s the essential distinction between an bill and receipt?

  • An bill is a request for fee. You give an bill after the shopper receives their good or service.
  • A receipt is proof of fee. You give a receipt after the shopper has paid for a very good or service.

Prospects who obtain an bill may even obtain a receipt after they pay. However, clients who pay on the level of sale won’t obtain an bill.

On the lookout for a simple strategy to deal with invoices? Patriot’s on-line accounting software program permits you to create and observe unpaid invoices. That manner, you’ll be able to velocity up money move at your small enterprise. And, we provide free USA-based help. Attempt it at no cost at present!

This text has been up to date from its unique publication date of September 19, 2017.

This isn’t meant as authorized recommendation; for extra data, please click on right here.


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